You can set different schedules for your resources, different rules, times and prices for members, non-members or anyone with a role at your venue.
If you have the 'group booking' feature turned on, this is also where you can set up your guest fees. If you have a gated access system this is where you will be able to set the times your lights turn on and off as well as any fees you may wish to charge.
We have split this article into 3 sections to help you easily find the relevant section:
Step 1: To manage your schedules, firstly select the Booking module on the left of your screen within the Admin area. Select 'Settings' in the top right of your screen.
Step 2: Now select 'Manage schedules'.
Step 3: On the next screen, you can add a number of schedules and set the dates you would like these to apply to your booking sheet. So at the start of the year, you could create a separate schedule for each season if you wish. If you have the same rules applying all year around we would advise you use the 'Default' schedule.
Please note: If the dates of schedules overlap then the booking sheet will automatically pick up the default schedule rule. The dates must not overlap.
Any schedules you don't wish to use simply select 'Delete' to remove them. You don't have to create seasonal schedules you can use and update the default schedule if you prefer.
Step 4: Now select 'Manage' to the right of schedule you are updating.
The next screen will be a grid, showing the time slots vertically and the days across the top, the timing will show inline with the times you entered in your basic settings and referring to your booking slot duration.
Within the drop-down where you see 'All Resources', you will be able to make individual schedules for each of your resources if you wish.
Creating a Schedule for All Resources
Step 1: To the left of week grid, will be a list of any rules that you have created, in the example below, a few rules have been created. The set rules will be 'Closed' and 'Default'.
Step 2: To create a rule select 'New rule'. The next screen, you will be able to name your new rule, select who this applies to, enter the booking cost and capacity for that rule. You can edit the default rule and any other rules you have created at any time by clicking on the 'Edit' button next to each rule.
Group Booking feature is enabled in the image below.
Select the blue 'Save rulset' button. The rule will appear in your listing on the left of your page, what you need to do now is apply that rule to your schedule.
Step 3: To apply your new rule to your schedule, you just need to 'paint' the tiles you wish to apply it too by clicking on each slot.
Click on the colour square of the rule you would like to apply and click on the relevant time slots that you want this to apply see below.
Creating Schedules for Separate Resources
Step 1: You can create different schedules for each of your resources. To do this, in the drop-down list above your grid, select the resource you wish to create a separate schedule for. Then select 'Create separate schedule'.
Step 2: You then need to follow the same steps above, in either creating a new rule or selecting a rule that you already have set up and then 'painting' the schedule for your selected resource.
Step 3: Once you have done that, please remember to save your new schedule by selecting the blue 'Save schedules' button above the grid.
Closing A Resource
Step 1: If for any reason a resource needs to be temporarily closed, you can apply this in your schedules. Select the yellow box next to the 'Closed' rule.
Step 2: You will then need to 'paint' the schedule for when your resources will be closed.
Remember: If you are applying a rule to one resource only then remember to select the resource in the drop-down list above the weekly grid. If this was on all resources and the rule was applied, this would then close all resources at the times you have selected.