In this guide, you will be shown how to apply booking rules for members, non-members or anyone with a role at your venue.
Step 1: To access the booking rules settings for your venue click into the Booking module along the left-hand side of the admin page and select 'Settings'
Step 2: Then select the 'Manage basic settings' button.
Step 3: Scroll down until you reach the 'Booking rules' section.
Booking rules allow you to decide:
- How far in advance a booking can be made - 'Advanced booking period (days)'
- How many bookings a player can make - 'Maximum bookings during period'
- Within a given time period - 'Maximum bookings period (days)'
- How long the player will be on resource - 'Maximum booking slots per booking'
- What is the minimum time that the player has to book a resource for - 'Minimum booking slots per booking'
Example:
In the example below for "Everyone", with timings previously set as booking slot duration = e.g. 60 minutes - can be described as:
Advance booking period (days) = 7. This means the player can book up to 7 days in advance of the date they would like to book.
Max bookings during Period = 1. This means the player can make 1 booking for the period.
The period is set as:
Max bookings period (days) = 1. This means the player can make a booking, every 1 day.
If Max bookings period was set to 7, then the player would be able to make 1 booking, every 7 days. The 7 days would start from the date of booking e.g. Today + 7 more days.
Max booking slots per booking = 4. This means the player can use 4 x 60-minute slots.
Minimum booking slots = 2. This means that that the minimum time of resource is 2 booking slots i.e 2 x 60-minute slots = 2 hour minimum time on resource
With all of these rules in place, the player can: Make 1 booking, up to 7 days in advance, every day, with a maximum time of 4 hours on the resource and a minimum of 2 hours per booking. See below for "Everyone":
Step 4: You also have the option to add rules and apply these to different types of users. E.g. the advanced booking period for a user with a responsibility as a 'Coach' could be longer than everyone else. You can add further rules by clicking the 'Add row' tab. Please see the image below.
Step 5: Finally, make sure you save any changes you make by clicking on the 'Save settings' button at the bottom of the page before you exit.