Advanced booking options are available to users with Administrator or Booking administrator rights and will allow you to do the following:
- Book a resource on behalf of another user and adding a new user
- Choose the booking category - Booking, Coaching, Competition, Social, External, Open Day, Maintenance, Closed
- Give the booking a name, description and colour
- Select multiple resources under one booking
- Book with no session time limit
- Repeat the booking, specifying the frequency
This feature will be useful to anyone who needs to make block bookings.
Step 1: Head to the booking sheet making sure you are viewing the booking sheet as 'View as Administrator'. This will ensure the correct booking overlay appears.
Step 2: Click on the 'Advanced options' button. Here you will be taken to the following screen.
Step 3: Here you will be able to add in all the details of the booking. Depending on which booking category you select, a subcategory may appear.
Step 4: Next, you will be able to enter the resources that this booking will be happening on. The example below shows tennis courts as the resources.
Step 4: Once you have selected the resources, you will next be able to select the start date, start time and end time of the resource booking. Here you will also be able to select if this will be a recurring booking. If you have ticked the 'Repeat' box then you will be able to enter an end date and frequency of the booking.
Selecting 'Weekly' or 'Bi-Weekly' will give you the option to choose which day the booking is repeated on. The 'Monthly' option will repeat the booking on the same day, not date of every month. E.g. If you make the initial booking on the 1st Saturday of the month, the booking will be repeated on the 1st Saturday of every month.
Please note: You can leave the 'End date' empty and edit this at a later date for a recurring resource booking that will happen indefinitely.
Step 5: Next, you will be able to add the main contact of the booking. If you will be the main contact for the booking then you can click the 'Me' button to ensure that a name appears within the Admin area for who the booking belongs to.
If they are a new contact you can start typing their name where you will then be able to click on the '+ Add new contact' button.
If you need to add a new contact, then the following overlay will appear:
Step 6: If you have group booking enabled, you will also be able to enter any other participants who will also be on the resource during this recurring session.
Please note: You will not be able to edit the participants once the booking has been confirmed.
Step 7: Clicking on the 'Show more' at the bottom of this page will allow you to select a colour for the booking and enter a description.
Step 8: Once you are happy with the details, click on the 'Continue booking' at the bottom of the screen where you will get confirmation.