Players can be manually added to the tournament via the Tournaments module in ClubSpark Admin by the Tournament Director or Tournament Administrators.
Important: To do so, the player must have created a ClupSpark account. To create an account, they will go to the website and click SIGN UP/JOIN. Once they do so, they will be a contact and you will be able to add them into the tournament manually. Go here for Steps on Creating an Account
If player selections are finalized, please follow the steps in the following article Adding/Moving A Player To An Event-After Players Selections Are Finalized.
Note: You will also be able to add players after you have finalized player selection. Please see the step 8 to do this.
Note: You will need to add them to each event or the additional event if they are already registered. After manually adding a player, the system will not automatically charge the player as their card is not on file. To request payment from manually added players, you will need to request payment. (Only pertains to Stripe Supported countries) See guide Payment Requests
You can also do this in a bulk upload, see this guide: Bulk Upload of Players to an Event
Step 1: Open the tournament from within the Tournament Module in ClubSpark admin.
Step 2: Select the ‘players’ tab from the top of the screen
Step 3: Select the event you are looking to add players into from the ‘All events’ dropdown
Step 4: Select ‘Add players’ from the top right of the screen
Step 5: You have the option to add a player either by searching by last name or National ID. If searching by last name, the system will provide a list of players matching the criteria. You can select the player you would like to add to the event
Please note: when searching by last name, ensure NO spaces are created before or after the name, if you have the USTA ID number we recommend using this to ensure you select the correct person. You will need to add one player at a time. If you are adding doubles players, ensure you add both players.
Step 6: Once you have found the player, click ‘Add Players'. The system will provide an error message if the selected player does not meet the entry criteria for the event. You do have the option to override this by clicking ‘yes’ and then ‘next’ at the bottom of the screen.
Step 7: You have the option to send a confirmation email to the player, this can be toggled ‘off’ if you do not wish to send a confirmation email. Then click ‘save’. The player is now added to the event. Remember you can see the confirmation email sent in the email log. Where can I see emails sent and email FAQs
How to add a player after you have finalized and charged and launched Tournament Desk
There are occasions when you have completed your player selection, and you need to add another player to the tournament. To do this, complete steps 1 - 7 to add the player in the Serve Tennis account. You will then see the player in your player list.
Step 8: Click on Launch Tournament Desk
Step 9: In the Players tab click on Synchronize participants button as below and this will pull the players over from the Serve Tennis account.
Step 10: In the players tab - search for the player - you need to assign them to the event.
Step 11: Next to their name, under actions, click on the three dots to add to the event.
Step 12: They will be added as an alternate. Where you can then add them to the draw.
***Note: To get payment from manually added players, you will need to request payment. (Only pertains to Stripe Supported countries) See guide Payment Requests